Timeroom automatically protects your deep work, manages meetings and keeps your calendar under control — so you can focus on what matters.
14-day free trial. No credit card required.
Three steps to take control of your time
Google, Outlook, or IMAP — one click to sync.
Set priorities, work zones, and auto-actions.
Block, reject, move, notify — automatically.
Everything you need to take back your calendar
Professional remote support: email management, scheduling, task assignment, social media and more.
Learn moreProfessional remote support for busy professionals & businesses
Timeroom VA
Timeroom
Voice notes → Tasks → Action. Automatically.
Timeroom
Connect your calendar. We'll handle the rest.
Receive daily & weekly summaries in Slack channels via Incoming Webhooks.
Receive daily & weekly summaries in Teams channels via Incoming Webhooks.
These rules protect your time.
Your time is protected.
Your week, at a glance.
See how your time is spent. Patterns, zones, priorities.
AI scans your recurring meetings and suggests which to shorten, reduce, or cancel.
Set weekly time targets per category.
AI scans your next 14 days for double-bookings, no-agenda meetings, overloaded days, and more.
Generate the weekly summary with stats, achievements and next week preview.
AI drafts follow-up emails for your recent meetings. Select a meeting or enter details manually.
AI analyzes your next 7 days and suggests which meetings you can delegate, skip, or shorten.
Rate your meetings to track which ones are valuable.
14-day analysis of your work-life balance based on meeting patterns.
Customize your daily email digest with the sections you want.
Combined score from focus sessions, goals, health, streaks and work-life balance.
Upload a .ics file to preview and import events to Google Calendar.
Build structured agendas, attach to calendar events and share with attendees.
AI generates your optimal daily schedule based on meetings + open tasks.
Track billable hours per client/project with revenue reports.
Review previous week, set priorities and schedule focus blocks.
Detect overlapping events and get AI resolution suggestions.
Track daily habits, build streaks and auto-detect from calendar events.
End-of-day reflection with AI insights based on your calendar.
Analyze which meetings are worth your time based on ratings, cost and frequency.
Set quarterly objectives with measurable key results.
Week-over-week and month-over-month calendar analytics with trend indicators.
See all recurring meetings, their frequency and total time cost. Skip individual occurrences.
Discover your peak productivity hours based on focus sessions and meeting patterns.
Take notes during meetings and extract action items with AI.
See how much calendar time aligns with your OKR goals.
Auto-generate your daily standup from calendar, tasks and focus sessions.
Set away dates for automatic meeting rejection and auto-replies.
Search all calendar events with filters.
Combined score from ratings, notes, actions, and duration.
Create multiple events from text. AI parses dates, times and titles.
AI-generated summary of your week's achievements.
Choose your plan. Cancel anytime.
Everything you need to know about Timeroom.
Timeroom is an AI calendar manager. It connects to your Google or Outlook calendar and automatically protects your time by enforcing rules. It blocks deep work, declines low-value meetings, tracks goals, and provides AI-powered insights — all automatically.
Most tools help you plan. Timeroom enforces. It blocks deep work time, declines P4 meetings, resolves conflicts, activates emergency mode, and sends you daily briefings and weekly reports. You set the rules — Timeroom does the rest.
P1 — Non-negotiable: Health, sleep, deep work zones. Never touched.
P2 — High-value: Client meetings, strategy sessions. Protected.
P3 — Administrative: Internal syncs, follow-ups. Can be moved if they conflict with deep work.
P4 — Low-impact: Meetings without an agenda, vague invitations. Auto-declined.
Zone A — Deep Work: Configurable days/hours. Auto-blocked, no meetings allowed.
Zone B — Meetings: Available for scheduled meetings.
Zone C — Admin: Email, follow-ups, low-priority tasks.
Zone D — Buffer: Gaps for transitions and recovery.
Activates when your schedule is unsustainable (10+ hours of meetings/day or 3 days without deep work). Cancels all P3/P4 meetings. Only P1 and critical P2 remain. A circuit breaker for your calendar.
Timeroom uses Claude AI for: Rule Suggestions (analyzes your calendar and recommends rules), Recurring Meeting Analysis (which to shorten/cancel), AI Daily Briefing Tips, Meeting Prep Notes (auto-generated before meetings), Calendar Audit (detects issues in your schedule), Smart Scheduling (energy-based suggestions), Weekly Goal Review, and Weekly Report Insights.
A floating Pomodoro-style timer (defaults: 25/50/90 minutes). When you start a focus session, it automatically creates a blocking event on your Google Calendar, logs the session to your history, and notifies you when it ends. Press F to toggle at any time.
Set targets for deep work hours, maximum meeting hours, and focus sessions per week. Progress is tracked automatically from your calendar and focus sessions. Get an AI review at the end of each week.
A 0-100 score that evaluates your calendar quality across 5 metrics: deep work time, meeting load, Zone A compliance, buffer adequacy, and P4 avoidance. Grades from A to F. History shows your trend over time.
Allocate weekly hours per category (meetings, deep work, admin, 1:1s, personal). Timeroom tracks actual time from your calendar and displays over/under budget warnings.
Scans your next 14 days for: double-booked meetings, meetings without agendas, excessively long meetings (2h+), after-hours meetings, back-to-back marathons, and overloaded days (6h+ of meetings). AI provides fix suggestions.
Pre-built meeting structures with agendas, durations, attendees, and categories. 6 defaults included (Quick Sync, 1:1, Standup, Sprint Planning, Client Call, Deep Work Block). Create your own or apply any template directly to your calendar.
Tell it what you need to schedule and how much time. AI finds the optimal time slots based on: your energy patterns (morning peak, afternoon focus), Zone A avoidance, buffer time between meetings, and calendar availability. One click to book the best slot.
Starter (€9.99/month): Calendar orchestration, Zone A, auto-decline, auto-move, emergency mode, auto email reply, weekly reports, daily briefing, focus timer, health score, analytics.
Pro (€19.99/month): Everything in Starter + full rule customization, AI features (meeting prep, calendar audit, smart scheduling, goal review, suggestions), meeting templates, time budgets, activity feed, command palette.
Business (€39.99/month): Everything in Pro + team management, multi-calendar timeline, Slack integration, meeting system, virtual assistant service.
Automatically every weekday at 10:00 AM Athens time. Daily briefing emails at 08:30. Weekly reports every Friday at 17:00. You can trigger a manual run anytime from the Status page or via CMD+K.
Calendar events and email metadata (not full body). OAuth tokens are encrypted. Action logs expire after 30 days. We never sell or share your data. See the Privacy Policy.
Yes. Go to Connection and remove any account, or "Disconnect All & Sign Out". This stops all actions and deletes OAuth tokens immediately.
An AI-powered decision support tool. It detects high-pressure moments (>6 meetings, >3 back-to-back, >80% day utilization) and guides you through structured reflection — which meetings need strategic thinking, what can be delegated, what is the key outcome for the day. It is not therapy — it is an operational clarity tool. Appears as a green round button at the bottom right. A red badge means an active trigger.
Manually runs the Calendar Orchestrator. This means: it fetches your events for the next 7 days, categorizes them (P1-P4), creates Zone A deep work blocks, applies auto-decline to P4 meetings without agendas, and executes the rules you have set. Requires Google Calendar — with IMAP there is no calendar data. Displays the result: how many actions were taken or if it was skipped.
Analyzes 14 days of calendar data and calculates a 0-100 score based on: meeting hours, after-hours meetings, and workload distribution. Grade A-F. Includes AI improvement tips. Click "Check" on the dashboard widget or "Balance Analysis" in Analytics.
A composite 0-100 score from 5 factors: Focus (focus sessions), Goals (weekly goals), Health (calendar health), Streaks (consistency streaks), Balance (work-life balance). Each factor contributes a different weight. Grade A-F.
Tracks your consistency: how many consecutive days you completed focus sessions, hit goals, or used your calendar effectively. Streaks motivate daily usage.
Rate your meetings after they end. This helps the system learn which are valuable and which are a waste of time. Ratings feed into the Meeting ROI Analyzer and AI recommendations.
An automated daily (or weekly) email summary: schedule, tasks, health score, tips, balance, streaks. Configure which sections you want, frequency (daily/weekdays only/weekly), and send time. Click "Preview Digest" to see what it looks like.
Analyzes your Focus Session (Pomodoro) data over 7, 30, or 90 days. Shows: total sessions, completed minutes, average duration, and productivity patterns by period.
Analyzes meeting patterns with specific contacts: how often you met, total time spent, last meeting. Filter by 7/30/90 days.
AI analyzes your next 7 days and suggests which meetings you can delegate, skip, or shorten — based on priority, number of attendees, and type.
Upload a .ics file (standard calendar format). Timeroom parses and previews the events, and you can import them into your Google Calendar.
Create structured agendas with topics, time per topic, owner, and notes. Attach to calendar events and share with attendees. Ideal for team meetings.
AI creates an optimal daily schedule by combining your existing meetings with pending tasks. Blocks deep work time, buffer, and breaks at the best time slots.
Log billable hours per client or project. Set an hourly rate. Generate revenue reports per client, per month, or per project. Ideal for freelancers and agencies.
A structured weekly planning workflow: 1) Review previous week, 2) Set priorities, 3) Plan focus blocks. AI helps by auto-setting goals based on your schedule.
Automatically scans for overlapping events. Shows which pairs conflict and provides AI-powered resolution suggestions (e.g., reschedule, shorten, cancel).
Create daily habits (e.g., morning workout, reading, meditation) with custom icons and colors. Set how many days per week you aim for. The system auto-detects completed habits from keywords in your calendar. Streak tracking included.
End-of-day reflection: mood (5 levels), energy, what went well, challenges, gratitude, tomorrow's focus. AI generates insights based on your calendar. Journal history and statistics included.
Analyzes which meetings are worth your time based on: ratings, cost, frequency, and duration. Suggests which to keep, reduce, or cancel. Analysis period: 14/30/60/90 days.
Quarterly objectives with measurable key results (Objectives & Key Results). Each objective has key results with a target and current value. Track progress by quarter. Ideal for founders and managers.
Week-over-week and month-over-month comparison: changes in meeting hours, deep work, and calendar usage. Trend arrows show whether you are improving or declining.
Shows all your recurring meetings: frequency, total time cost per month. You can skip individual occurrences without canceling the entire series.
Detects your peak productivity hours based on focus sessions and meeting patterns. Learns when you are most productive and suggests optimal times for deep work.
Take notes during or after meetings. AI automatically extracts action items. Notes are linked to the corresponding calendar event.
Shows how much of your calendar time aligns with your OKR goals. If you spend 80% of your time in meetings unrelated to any goal, you may need to reorganize.
Auto-generates a standup from yesterday's data: what you completed (events + tasks + focus sessions), what is scheduled today, and what is pending. Ideal for remote teams — copy and send to Slack.
Activate Away Mode for specific dates (vacation, days off). Automatically: declines new invitations, sends auto-reply to interested parties, and optionally routes to a delegate (alternate email).
Search across all your calendar events using keywords, date filters, and attendee filters. Useful when you want to find when you last had a specific meeting.
A composite effectiveness score per meeting, based on: rating score, whether notes were taken, whether action items were generated, and actual vs planned duration. Shows which meetings are productive.
Write multiple events in free text (e.g., "Monday 10:00 Meeting with John, Tuesday 14:00 Call with client"). AI parses dates, times, and titles and creates events in bulk on your calendar.
AI generates a summary of the week's accomplishments: what you completed, which goals you hit, and what improved. Ideal for self-reflection or reporting to a manager.
Timeroom
Last updated: February 2026
Timeroom ("we", "us") operates the timeroom.ai website and the Timeroom calendar orchestration service. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our service.
When you connect your calendar account (Google or Outlook), we access: your email address, display name, and calendar events (titles, times, descriptions, attendees). For Outlook accounts, we additionally access email metadata for scheduling-related features. Calendar data is processed in real time for scheduling analysis, conflict detection, and time management features. We do not permanently store your calendar content beyond action logs and user-created configuration.
Your data is used exclusively to provide the Timeroom service: reading and classifying calendar events by priority, blocking deep work time, scheduling meetings on your behalf, detecting calendar conflicts, generating productivity analytics and weekly reports, and creating focus sessions with time blocking. We never sell, share, or use your data for advertising.
OAuth tokens and action logs are stored in Cloudflare KV (encrypted at rest). Action logs are automatically deleted after 30 days. Weekly reports are deleted after 90 days. We do not maintain a separate database of your calendar content.
We integrate with Google APIs and Microsoft Graph API for calendar and email access. These integrations are governed by their respective privacy policies. We also use Stripe for payment processing; Stripe handles all payment data directly and we never store your card details.
Google: Read/write calendar and user profile (email, name). Outlook: Read/write calendars, read/send mail, and user profile. These permissions are required for Timeroom to read your existing calendar events, create and manage events on your behalf (time blocking, scheduling, templates), and display your account details. You can revoke access at any time from your Google or Microsoft account settings.
Under the GDPR and applicable data protection laws, you have the right to: access your data, request correction of inaccurate data, request data deletion, object to processing, and data portability. To exercise any of these rights, disconnect your account or contact us.
You can disconnect your account at any time from the Connect page. This immediately deletes your OAuth tokens and stops all automated actions. Action logs expire automatically after 30 days. For complete data removal, contact us at [email protected].
Data transmission uses HTTPS/TLS encryption. OAuth tokens are stored in Cloudflare's globally distributed KV store with encryption at rest. We follow the principle of least privilege: we only request the minimum permissions needed to operate the service.
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. Continued use of the service after changes constitutes acceptance of the updated policy.
For privacy-related inquiries: [email protected]
Timeroom
Last updated: February 2026
By accessing or using the Timeroom service at timeroom.ai, you agree to be bound by these Terms of Use. If you do not agree with these terms, please do not use the service.
Timeroom is an AI-powered calendar orchestration service. It connects to your calendar accounts (Google Calendar, Outlook) to classify events, manage scheduling, block focus time, and automate calendar actions based on rules you configure.
To use Timeroom, you must connect at least one calendar account via OAuth. You are responsible for maintaining the security of your connected accounts. You must be at least 18 years old to use this service.
You may use Timeroom for personal and professional calendar management. You may not: use the service for any illegal purpose, attempt unauthorized access to our systems, interfere with or disrupt the service, or resell access without our permission.
Timeroom may create, modify, move, or decline calendar events on your behalf according to the rules you configure. You acknowledge that automated actions may affect your calendar and connected accounts. You can pause or disable automation at any time from the Connect page.
Timeroom offers a 14-day free trial. Paid plans are billed monthly via Stripe. You may cancel your subscription at any time. No refunds are provided for partial billing periods. We reserve the right to change prices with 30 days' notice.
Your use of Timeroom is also governed by our Privacy Policy. By using the service, you consent to the collection and use of data as described in our Privacy Policy.
The Timeroom service, including its design, code, and branding, belongs to us. Your calendar data remains yours. We do not claim ownership of your personal data or calendar content.
Timeroom is provided "as is" without warranties of any kind. We are not liable for missed meetings, scheduling conflicts, or other damages arising from the use of automated calendar actions. Our total liability is limited to the amount you paid for the service in the preceding 12 months.
You may stop using Timeroom at any time by disconnecting your accounts. We may suspend or terminate your access if you violate these terms. Upon termination, your OAuth tokens are deleted immediately and action logs expire within 30 days.
We may update these terms from time to time. Changes will be posted on this page. Continued use of the service after changes constitutes acceptance of the updated terms.
For questions about these terms: [email protected]
Δημιουργήστε δημόσιους συνδέσμους για να κλείνουν συναντήσεις μαζί σας.
Όλα τα ημερολόγια δίπλα-δίπλα. Δες συγκρούσεις και κοινή διαθεσιμότητα.
Pre-built meeting structures with agendas. Apply directly to your calendar.
Παρακολουθήστε όλες τις ενέργειες και τα γεγονότα στον λογαριασμό Timeroom σας.
AI finds the best time slot based on your energy patterns and calendar.
Καταγράψτε ιδέες, σημειώσεις συναντήσεων και υπενθυμίσεις.
Prep notifications before meetings, follow-up reminders after, and custom reminders.
Ρυθμίστε τη δημόσια σελίδα διαθεσιμότητάς σας ώστε άλλοι να βλέπουν πότε είστε ελεύθεροι.
Timeroom
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Full calendar analysis with one click
Create protected work zones. Meetings are automatically blocked.
Detect and automatically resolve calendar conflicts
